Privacy policy

This page explains how we process the personal data you entrust to us through this website, above all in applications for exams and hunting dog events. We follow Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and Czech Act No. 110/2019 Coll., on personal data processing.

Data controller

• Organisation: Českomoravská myslivecká jednota, z.s., okresní myslivecký spolek Karlovy Vary
• Company ID (IČO): 67777244
• Registered office: Sedlecká 761/5, Rybáře, 360 10 Karlovy Vary
• E-mail: oms@oms-karlovyvary.cz
• Secretary: Milan Kottek (+420 602 100 669)

What data we process

Application for the hunting exam

first name, surname, date and place of birth, identity card number, permanent address and, where given, a postal address, occupation, phone and e-mail. For applicants under 15, also a confirmation that their legal guardian approved the application.

Application for the gamekeeper exam

the same data as for the hunting exam, plus the date and place where you completed the course.

Application for a hunting dog event

the dog owner's first name, surname, address, phone and e-mail, the same for the handler if it is not the owner, membership of ČMMJ, details of the dog and a copy of its pedigree certificate, which also names the breeder and owner.

Purposes of processing

We use the data from applications to:

• accept and record your application and communicate with you, including the e-mail confirming we received it
• organise and hold the exam or hunting dog event, including verifying the applicant's identity at the exam
• issue a certificate, confirmation of attendance or diploma and record the result of a dog's trial
• invoice fees and meet our legal obligations, above all in accounting

Legal basis

• Art. 6(1)(b) GDPR – performance of a contract and steps before entering into it: handling your application and your participation in the exam or event
• Art. 6(1)(c) GDPR – compliance with legal obligations, in particular under Act No. 449/2001 Coll., on hunting, and its implementing regulations, and Act No. 563/1991 Coll., on accounting
• Art. 6(1)(f) GDPR – legitimate interest: securing the website, informing about the association's activities and protecting our legal claims
• Art. 6(1)(a) GDPR – consent: publishing data from a hunting dog event application, where you gave consent on the application

We need the data in the application to enter into and perform the contract for your participation in the exam or event; without it we cannot accept the application. By ticking the box in the application you confirm that you have read this information.

How long we keep data

• We keep application data and related e-mails for as long as needed to organise the exam or event and settle related matters (issuing documents, a resit, payment of fees). Then we delete them.
• Documents we are required to archive are kept for the period set by law (usually 5 to 10 years for accounting records).
• Data processed on the basis of consent is kept until you withdraw it.

Recipients

• members of the association in charge of the exam or event, the examination board and judges
• for hunting dog events, the Czech-Moravian Cynological Association (ČMKJ), the Czech-Moravian Cynological Union (ČMKU) and the relevant breed club, to the extent set by the trial rules for hunting dogs
• contracted processors, e.g. the web hosting and e-mail provider or an IT supplier, always only to the extent necessary and under a data processing agreement
• public authorities where the law requires it

We do not transfer personal data outside the European Union and the European Economic Area, and we do not use it for automated decision-making or profiling.

Cookies and visiting the website

The website uses only strictly necessary cookies. A session cookie (PHPSESSID) protects forms against misuse and shows a confirmation after you send one; it is deleted when you close the browser. Signed-in site administrators may also get a cookie that keeps them signed in. We use no analytics or advertising cookies, so we do not ask for consent to store them.

For security, the hosting provider records technical data about requests to the server (IP address, time and page address) and keeps it only as long as needed for operation and security.

The link to our Facebook page leads to Meta's website, where its own terms govern data processing.

Photos and data published on the website

We publish photos from the association's events, the names of the district hunting council members and contacts of the association's officials, in our legitimate interest in informing about the association's activities. If you do not want a photo of you or your data published here, write to us and we will remove it.

Your rights

You have the right to

• access your personal data and get a copy of it
• have inaccurate data corrected or incomplete data completed
• have data erased that we no longer need or have no legal ground to process
• restrict processing
• data portability for the data you provided to us
• object to processing based on legitimate interest
• withdraw your consent at any time, without affecting processing before the withdrawal
• lodge a complaint with the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Prague 7, Czech Republic (uoou.gov.cz)

We reply to your request without undue delay and within one month at the latest, free of charge.

Contact for exercising your rights

• oms@oms-karlovyvary.cz
• +420 602 100 669
• by post to our registered office: Sedlecká 761/5, Karlovy Vary

This information applies from 10 November 2026.